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RFP  2315-6

  • Commonwealth Neurotrauma Initiative Trust Fund, Option B: C
  • Status:Closed
  • Time Left:Expired
  • Closed: 5/16/22 5:00 PM
  • Issued: 4/5/22 5:00 PM
  • Last Amended: 5/11/22
  • Buyer:Stephen MillerPitts
  • Stephen.MillerPitts@DARS.virginia.gov
  • 804-662-7399

RFP  2315-6

  • Commonwealth Neurotrauma Initiative Trust Fund, Option B: C
  • Status:Closed
  • Time Left:Expired
  • Closed: 5/16/22 5:00 PM
  • Issued: 4/5/22 5:00 PM
  • Last Amended: 5/11/22
  • Buyer:Stephen MillerPitts
  • Stephen.MillerPitts@DARS.virginia.gov
  • 804-662-7399

Actions

  • Issued By:Department for Aging and Rehabilitative Services
  • Type:Request for Proposals (RFP)
  • Category:Professional Services
  • Work Location: Commonwealth of Virginia
  • PreBid Conference: 4/19/22 10:00 AM Pre-Proposal Conference
  • Open Responses:
  • Description:The purpose of this Request for Proposals (RFP) is to solicit sealed proposals to establish contracts with the Department for Aging and Rehabilitative Services (DARS) through competitive negotiation, for the development, expansion, evaluation, or improvement of community-based rehabilitative programs and services for people with traumatic spinal cord injury, traumatic brain injury, or both. Submitted proposals should seek to expand opportunities for individuals to function as independently as possible in their communities as authorized by the Commonwealth Neurotrauma Initiative Trust Fund Advisory Board under the Code of Virginia § 51.5-179 -180. .

Attachments

4 - Pre-Proposal Conference Attendance Sheet.doc    Optional Pre-Proposal Conference 04/05/22 8 - RFP Non Disclosure and Conflict of Interest.docx    Non Disclosure 04/05/22 addendum no.1 RFP 2315-3.docx    Addendum No.1 RFP# 2315-3 04/22/22 Contractor Budget Template- CNI RFP #2315-3.xlsx    Attachment G 04/22/22 ATTACHMENT E STATE CORPORATION COMMISSION.docx    Attachment E State Corporation 04/22/22 ATTACHMENT C VENDOR DATA SHEET.docx    ATTACHMENT C VENDOR DATA SHEET 04/22/22 ATTACHMENT D SUPPLIER DIVERSITY & SMALL BUSINESS SUBCONTRACTING PLAN.docx    ATTACHMENT D SMALL BUSINESS SUBCONTRACTING PLAN 04/22/22 ATTACHMENT D SUPPLIER DIVERSITY & SMALL BUSINESS SUBCONTRACTING PLAN.docx    ATTACHMENT D Small Business Subcontracting Plan 04/22/22 RFP#2315-3 -CNI 2022 Services.docx    RFP#2315-3 04/22/22
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  • AUDIT : The contractor shall retain all books, records, and other documents relative to this contract for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period.
  • AWARD OF CONTRACT : All solicitations must contain one of the following award clauses to specify the method of award.
  • CANCELLATION OF CONTRACT : The purchasing agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the contractor. In the event the initial contract period is for more than 12 months, the resulting contract may also be terminated by the contractor, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.
  • eVA ORDERS AND CONTRACTS : "The solicitation/contract will result in (_______) purchase order(s) with the applicable eVA transaction fee assessed for each order. Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from www.eVA.virginia.gov. Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov. "
  • General Terms and Conditions : c. By ordering the contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for overhead and profit may be allowed if provided by the contract. The same markup shall be used for determining a decrease in price as the result of savings realized. The contractor shall present the Purchasing Agency with all vouchers and records of expenses incurred and savings realized. The Purchasing Agency shall have the right to audit the records of the contractor as it deems necessary to determine costs or savings. Any claim for an adjustment in price under this provision must be asserted by written notice to the Purchasing Agency within thirty (30) days from the date of receipt of the written order from the Purchasing Agency. If the parties fail to agree on an amount of adjustment, the question of an increase or decrease in the contract price or time for performance shall be resolved in accordance with the procedures for resolving disputes provided by the Disputes Clause of this contract or, ifthere is none, in accordance with the disputes provisions of the Commonwealth of Virginia Vendors Manual. Neither the existence of a claim nor a dispute resolution process, litigation or any other provision of this contract shall excuse the contractor from promptly complying with the changes ordered by the Purchasing Agency or with the performance of the contract generally. P. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the Commonwealth, after due oral or written notice, may procure them from other sources and hold the contractor responsible for any resulting additional purchase and administrative costs. This remedy shall be in addition to any other remedies which the Commonwealth may have. Q. INSURANCE: By signing and submitting a proposal under this solicitation, the Offeror certifies that if awarded the contract, it will have the following insurance coverage at the time the contract is awarded. For construction contracts, if any subcontractors are involved, the subcontractor will have workers' compensation insurance in accordance with§§ 2.2-4332 and 65.2-800 et seq. of the Code of Virginia. The Offeror further certifies that the contractor and any subcontractors will maintain these insurance coverages during the entire term of the contract and that all insurance coverage will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.
  • General Terms and Conditions : MINIMUM INSURANCE COVERAGES AND LIMITS REQUIRED FOR MOST CONTRACTS: 1. Workers' Compensation - Statutory requirements and benefits. Coverage is compulsory for employers of three or more employees, to include the employer. Contractors who fail to notify the Commonwealth of increases in the number of employees that change their workers' compensation requirements under the Code of Virginia during the course of the contract shall be in noncompliance with the contract. 2. Employer's Liability- $100,000. 3. Commercial General Liability- $1,000,000 per occurrence and $2,000,000 in the aggregate. Commercial General Liability is to include bodily injury and property damage, personal injury and advertising injury, products and completed operations coverage. The Commonwealth of Virginia must be named as an additional insured and so endorsed on the policy. R. ANNOUNCEMENT OF AWARD: Upon the award or the announcement of the decision to award a contract as a result of this solicitation, the purchasing agency will publicly post such notice on the DGS/DPS eVA VBO (www.eva.vireinia.gov) for a minimum of 10 days. S. DRUG-FREE WORKPLACE: During the performance of this contract, the contractor agrees to (i) provide a drug-free workplace for the contractor's employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the contractor's workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the contractor that the contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of over $10,000, so that the provisions will be binding upon each subcontractor or vendor. For the purposes of this section, "drug-free workplace" means a site for the performance of work done in connection with a specific contract awarded to a contractor, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the contract. T. NONDISCRIMINATION OF CONTRACTORS: An Offeror or Contractor shall not be discriminated against in the solicitation or award of this contract because ofrace, religion, color, sex, national origin, age, disability, faith­ based organizational status, any other basis prohibited by state law relating to discrimination in employment or because the Offeror or Contractor employs ex-offenders unless the state agency, department or institution has made a written determination that employing ex-offenders on the specific contract is not in its best interest. If the award of this contract is made to a faith-based organization and an individual, who applies for or receives goods, services, or disbursements provided pursuant to this contract objects to the religious character of the faith-based organization from which the individual receives or would receive the goods, services, or disbursements, the public body shall offer the individual, within a reasonable period of time after the date of his objection, access to equivalent goods, services, or disbursements from an alternative provider.
  • General Terms and Conditions : U. eVA BUSINESS-TO-GOVERNMENT VENDOR REGISTRATION. CONTRACTS, AND ORDERS: The eVA Internet electronic procurement solution, web site portalwww.eVA.virginia.gov, streamlines and automates government purchasing activities in the Commonwealth. The eVA portal is the gateway for vendors to conduct business with state agencies and public bodies. All vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution by completing the free eVA Vendor Registration. All Offerors must register in eVA and pay the Vendor Transaction Fees specified below; failure to register will result in the bid/proposal being rejected. Vendor transaction fees are determined by the issue date of the 01iginal purchase order and current fees are as follows: I. For orders issued July 1, 2014 and after, the Vendor Transaction Fee is: a. DSBSD-certified Small Businesses: l %, capped at $500 per order. b. Businesses that are not DSBSD-certified Small Businesses: 1%, capped at $1,500 per order. Refer to Special Term and Condition "eVA Orders and Contracts" to identify the number of purchase orders that will be issued under this solicitation/contract with the eVA transaction fee specified above assessed for each order. 2. For orders issued prior to July 1, 2014, the vendor transaction fees can be found atwww.eVA.virginia.gov. The specified vendor transaction fee will be invoiced by the Commonwealth of Virginia Department of General Services, typically within 60 days of the order issue date. Any adjustments (increases/decreases) will be handled through purchase order changes. V. AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the Purchasing Agency shall be bound hereunder only to the extent of the current availability of funds or funds which may hereafter become available for the purpose of this agreement. W. OFFER PRICE CURRENCY: Unless stated otherwise in the solicitation, Offerors shall state offer prices in US dollars. X. AUTHORIZATION TO CONDUCT BUSINESS IN THE COMMONWEALTH: A contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited partnership or registered as a registered limited liability partnership shall be authorized to transact business in the Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 of the Code of Virginia or as otherwise required by law. Any business entity described above that enters into a contract with a public body pursuant to the Virginia Public Procurement Act shall not allow its existence to lapse or its certificate of authority or registration to transact business in the Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of the contract. A public body may void any contract with a business entity if the business entity fails to remain in compliance with the provisions of this section.
  • Special Terms and Conditions : A. CONFIDENTIALITY OF IDENTIFIABLE INFORMATION: The Contractor assures that information and data obtained as to personal facts and circumstances related to patients or clients will be collected and held confidential, during and following the term of this agreement, and unless disclosure is required pursuant to court order, subpoena or other regulatory authority, will not be divulged without the individual's and the agency's written consent and only in accordance with federal law or the Code of Virginia. Contractors who utilize, access, or store personally identifiable information as part of the performance of a contract are required to safeguard this information and immediately notify the agency of any breach or suspected breach in the security of such information. Contractors shall allow the agency to both participate in the investigation of incidents and exercise control over decisions regarding external reporting. Contractors and their employees working on this project may be required to sign a confidentiality statement. B. DRUG FREE WORKPLACE: The Contractor's employees assigned to this contract will be subject to a pre­ employment drug screening processed by the Contractor. All contract personnel shall be subject to a post-accident drug testing and testing where reasonable suspicion exists that the terms of this clause have been violated. In addition, Contractor's employees assigned to this contract, who work in correctional facilities, detention centers, diversion centers, probation and parole offices, and central or regional offices or with offenders, will be subject to random urinalysis testing. All required drug testing shall be paid for by the Contractor.
  • Special Terms and Conditions : C. HUMAN RESEARCH: The Contractor shall comply, as applicable, with all federal (45 CFR 46) and state (Section 32.1-162.16 et seq. and Section 51.5-132 of the Code of Virginia) legislation and Agency regulations (22 VAC 30- 40-10 et seq. and 12 VAC 5-20-10 et seq.) for human research. D. eVA ORDERS AND CONTRACTS: The solicitation will result in multiple purchase order(s) with the applicable eVA transaction fee assessed for each order. Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e­ procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the Commonwealth to reject your bid/offer or terminate this contract for default. The fotmat of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from www.eVA.virginia.gov. Contractors should email Catalog or Index Page information to eVA-catalog­ manager@dgs.virginia.gov. E. E-VERIFY PROGRAM: Pursuant to Code of Virginia, §2.2-4308.2., any employer with more than an average of 50 employees for the previous 12 months entering into a contract in excess of $50,000 with any agency of the Commonwealth to perform work or provide services pursuant to such contract shall register and participate in the E­ Verify program to verify information and work authorization of its newly hired employees performing work pursuant to such public contract. Any such employer who fails to comply with these provisions shall be debarred from contracting with any agency of the Commonwealth for a period up to one year. Such debarment shall cease upon the employer's registration and participation in the E-Verify program. If requested, the employer shall present a copy of their Maintain Company page from E-Verify to prove that they are enrolled in E-Verify.
  • Special Terms and Conditions : F. PRIME CONTRACTOR RESPONSIBILITIES: The Contractor shall be responsible for completely supervising and directing the work under this contract and of all subcontractors that it may utilize, using the best skill and attention. Subcontractors that perform work under this contract shall be responsible to the prime Contractor. The Contractor agrees that he is as fully responsible for the acts and omissions of their subcontractors and of persons employed by them as it is for the acts and omissions of its own employees. G. STATE CORPORATION COMMISSION IDENTIFICATION NUMBER: Pursuant to Code of Virginia, §2.2- 4311.2 subsection B, an Offeror organized or authorized to transact business in the Commonwealth pursuant to Title 13.l or Title 50 is required to include in its proposal the identification number issued to it by the State Corporation Commission (SCC). Any Offeror that is not required to be authorized to transact business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by law is required to include in its proposal a statement describing why the Offeror is not required to be so authorized. Indicate the above information on the SCC Form provided as ATTACHMENT F. Contractor agrees that the process by which compliance with Titles 13.1 and 50 is checked during the solicitation state including without limitation the SCC Form provided) is streamlined and definitive, and the Cornrnonwealth's use and acceptance of such form, its acceptance of Contractor's statement describing why the Offeror was not legally required to be authorized to transact business in the Commonwealth, shall not be conclusive of the issue and shall not be relied upon by the Contractor as demonstrating compliance. H. AUDIT: The Contractor shall retain all books, records, and other CNI Trust Fund project information related to this contract for five (5) years after final payment, or until audited by the Cornrnonwealth of Virginia, whichever occurs sooner. The agency, its authorized agents, and/or state auditors shall have full access to and the right to examine any of said materials during said period. I. CANCELLATION OF CONTRACT: The Purchasing Agency reserves the right to cancel and terminate any resulting contract, in part or in whole, without penalty, upon 60 days written notice to the Contractor. In the event the initial contract period is for more than 12 months, the resulting contract may be terminated by either party, without penalty, after the initial 12 months of the contract period upon 60 days written notice to the other party. Any contract cancellation notice shall not relieve the Contractor of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation.
  • Special Terms and Conditions : J. RENEWAL OF CONTRACT: This contract may be renewed by the Commonwealth upon written agreement of both parties for one (1) year periods, depending upon the total award duration (minimum of one year, maximum of three years). The renewal will be made under the terms of the current contract, and at a reasonable time (approximately 60 days) prior to the expiration. K. NO COST EXTENSION: The Contract may request a No Cost Extension of its contract with the Purchasing Agency. Approximately 60-90 days prior to the expiration of the contract, The Contractor may submit a written request with justification for an extension of the contract. While the Purchasing Agency may approve additional time to formally complete the project deliverables (e.g., 30-90 days), no additional funding or resources are allocated for the Contractor's no cost extension. No cost extensions are typically approved to allow the Contractor to complete data analysis, prepare a final report, etc. If approved by the Purchasing Agency a signed modification of the contract will be completed.
  • Special Terms and Conditions : L. SMALL BUSINESS SUBCONTRACTING PLAN AND EVIDENCE OF COMPLIANCE: 1. It is the goal of the Commonwealth that 42% of its purchases is made from small businesses. This includes discretionary spending in prime contracts and subcontracts. All offerors are required to submit a Small Business Subcontracting Plan. Unless the offeror is registered as a DSBSD-certified small business and where it is not practicable for any portion of the awarded contract to be subcontracted to other suppliers, the contractor is encouraged to offer such subcontracting opportunities to DSBSD-certified small businesses. This shall include DSBSD-certified women-owned and minority-owned businesses when they have received DSBSD small business certification. No offeror or subcontractor shall be considered a small business unless certified as such by the Department of Small Business and Supplier Diversity (DSBSD) by the due date for receipt of bids or proposals. If small business subcontractors are used, the prime contractor agrees to report the use of small business subcontractors by providing the purchasing office at a minimum the following information: name of small business with the DSBSD certification number, phone number, total dollar amount subcontracted, category type (small, women-owned, or minority-owned), and type of product/service provided. 2. Each prime contractor who wins an award in which a small business subcontracting plan is a condition of the award, shall deliver to the contracting agency or institution on a quarterly basis, evidence of compliance (subject only to insubstantial shortfalls and to shortfalls arising from subcontractor default) with the small business subcontracting plan. Upon completion of the contract, the contractor agrees to furnish the purchasing office at a minimum the following information: name of firm with the DSBSD certification number, phone number, total dollar amount subcontracted, category type (small, women-owned, or minority-owned), and type of product or service provided. Payment(s) may be withheld until compliance with the plan is received and confirmed by the agency or institution. The agency or institution reserves the right to pursue other appropriate remedies for non­ compliance to include, but not be limited to, termination for default. 3. Each prime contractor who wins an award valued over $200,000 shall deliver to the contracting agency or institution on a quarterly basis, information on use of subcontractors that are not DSBSD-certified small businesses. Upon completion of the contract, the contractor agrees to furnish the purchasing office at a minimum the following information: name of firm, phone number, total dollar amount subcontracted, and type of product or service provided.
  • Special Terms and Conditions : M. AWARD TO MULTIPLE OFFERORS: Selection shall be made of two or more Offerors deemed to be fully qualified and best suited among those submitting proposals on the basis of the evaluation factors included in the Request for Proposals, including price, if so stated in the Request for Proposals. Negotiations shall be conducted with the Offerors so selected. Price shall be considered, but need not be the sole determining factor. After negotiations have been conducted with each Offeror so selected, the agency shall select the Offeror which, in its opinion, has made the best proposal, and shall award the contract to that Offeror. The Commonwealth reserves the right to make multiple awards as a result of this solicitation. The Commonwealth may cancel this Request for Proposals or reject proposals at any time prior to an award, and is not required to furnish a statement of the reasons why a particular proposal was not deemed to be the most advantageous (Code of Virginia, § 2.2-4359D). Should the Commonwealth determine in writing and in its sole discretion that only one Offeror is fully qualified, or that one Offeror is clearly more highly qualified than the others under consideration, a contract may be negotiated and awarded to that Offeror. The award document will be a contract incorporating by reference all the requirements, terms and conditions of the solicitation and the contractor's proposal as negotiated. N. MANDATED REPORTER FOR ADULT and CHILD PROTECTIVE SERVICES: Contractors determined to be mandated reporters for adult and child protective services according to§ 63.2-1606 and§ 63.2-1509 of the Code of Virginia, effective July l, 2004, shall comply with ail te1ms and conditions of the Code. 1. § 63.2-1606 Protection of aged or incapacitated adults; mandated and voluntary reporting. Mandated reporting to adult protective services is required of" ... any person employed by or contracted with a public or private agency or facility and working with adults in an administrative, supportive, or direct care capacity... " 2. § 63.2-1509 Requirement that certain injuries to children be reported by physicians, nurses, teachers, etc.; penalty for failure to report. Suspected child abuse and neglect may also be reported through the Virginia Department of Social Services (VOSS) toll-free child abuse and neglect hotline at 800-552-7096.
  • Special Terms and Conditions : 0. OWNERSHIP OF INTELLECTUAL PROPERTY: All copyright and patent rights to all papers, reports, forms, materials, creations, or inventions created or developed in the performance of this contract shall become the sole property of the Commonwealth. The Contractor shall provide an acknowledgment or assignment in a tangible form satisfact01y to the Commonwealth to evidence the Commonwealth's sole ownership of specifically identified intellectual property created or developed in the performance of the contract. Copyrightable material (e.g., audiovisuals, software, publications, curricula, training materials, etc.) developed under this contract is provided to the Agency which will have royalty-free nonexclusive and irrevocable tight to reproduce, publish, or otherwise use and authorize others to use, the work, for purposes which further the goals of the Agency. All contracts or other arrangements entered into by the contractor for purpose of developing and procuring such material shall specificaIIy reference and reserve the rights of the Agency with respect to the material. The Contractor shall provide three copies of all such copyrightable material upon the request of the Agency. The Contractor shall provide verbal / written acknowledgement of support by the Fund at all times. Printed, digital, and electronic materials must include the following recommended language: " ...supported (in part) by Contract# --- from the Commonwealth Neurotrauma Initiative (CNI) Trust Fund administered by the Department for Aging and Rehabilitative Services. The contents are the sole responsibility of the authors and do not necessarily represent the official views of the CNI Tntst Fund or DARS."
  • General Terms and Conditions : A. VENDORS MANUAL: This solicitation is subject to the provisions of the Commonwealth of Virginia Vendors Manual and any changes or revisions thereto, which are hereby incorporated into this contract in their entirety. The procedure for filing contractual claims is in section 7.19 of the Vendors Manual. A copy of the manual is normally available for review at the purchasing office and is accessible on the Internet at www.eva.virginia.gov under "Vendors Manual" on the vendors tab. B. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The agency and the contractor are encouraged to resolve any issues in controversy arising from the award of the contract or any contractual dispute using Alternative Dispute Resolution (ADR) procedures (Code of Virginia, § 2.2-4366). ADR procedures are described in Chapter 9 of the Vendors Manual. The contractor shall comply with all applicable federal, state and local laws, rules and regulations. C. ANTI-DISCRIMINATION: By submitting their proposals, Offerors certify to the Commonwealth that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians With Disabilities Act, the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursements made pursuant to the contract on the basis of the recipient's religion, religious belief, refusal to participate in a religious practice, or on the basis of ra , age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia,§ 2.2-4343. lE). In every contract over $10,000 the provisions in I. and 2. below apply: I. During the performance of this contract, the contractor agrees as follows: a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer. c. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements. 2. The contractor will include the provisions of I. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.
  • Statement of Needs : Health equity: Addresses disparities in health and its determinants that adversely affect individuals with spinal cord or traumatic brain injury. Obstacles may include economic level, gender equity, race, ethnicity, disability, and social determinants of health including lack of access to good jobs with fair pay, quality education, housing, safe environments, transportation, and health care. (CDC) Whole health wellness: Focuses on a long range strategy of overall health and well-being, non-specific to an injury or disabilities, toward a goal of overall health and wellness of an individual with a spinal cord or traumatic brain injury. Innovative practices that increase competitive integrated employment: Services targeted and tailored toward the specific needs of individuals with traumatic brain injury. Interventions should take into account the impact of traumatic brain injury on cognition (difficulties with attention, memory, communication, reasoning, and problem-solving), physical functioning (weakness or lack of coordination in arms or legs, impaired vision, fatigue, sleep problems), emotional status (vulnerability to depression, difficulty controlling anger or anxiety), or behavioral status (being impulsive). Applicants are encouraged to collaborate with the DARS Vocational Rehabilitation Program in their community.
  • Proposal Prep/Submission : A. Mandatory Specifications: 1.Funds shall be awarded only to Virginia-based organizations, institutions, and researchers, per Commonwealth of Virginia regulations [22VAC30-50-20]. 2.Project Narrative: Provide a written narrative that may not exceed ten (10) double-spaced with page numbers, using Times New Roman 11 Font and 1” margins on all sides (Note: the 10 page limit does not include the budget and budget justification or the listing of key personnel and qualifications.) Address the following in the written narrative:
  • Proposal Prep/Submission : a. Purpose and Significant Significance of Program: a brief description of the project, its importance, and relevance for development or expansion of new and innovative community-based rehabilitative program / services for people with traumatic spinal cord injuries or traumatic brain injuries or both. b. Need for Program / Services: Justify the need for the proposed program / services by documenting a lack of alternative services, supports, and resources, and by affirming that the project does not duplicate existing programs or services; c. Program Objectives and Benefits ExpeGoals and Objectivescted: Describe a the plan for providing the proposed program / services, including specific goals and and objectives that are clear and measurable. State Explain how the proposed activities are expected to achieve project goals. Include a description of how consumers, family members, caretakers, and will be involved in the design, implementation, and evaluation of the program / services, as relevant. c. A list of the names or titles, education/experience, and other qualifications of personnel to be assigned to the project should be provided as an attachment and does not count toward the number of pages in the Narrative; ; f.d. Outcomes Measurement System: Provide anticipated outcomes for each year of the contract. Include a description of the outcomes measurement system or method that will document the short and long-term impact (e.g., demonstrate the ability to effect systems change) of the program. Provide anticipated outputs / outcomes for each year of the contract. While projects may or may not involve direct services to individuals, activities and goals outcomes must ultimately result in the development, strengthening, and coordination of existing linkages supports in the community. Offerors should track individual and aggregate data, as appropriate;.
  • Statement of Needs : The Commonwealth of Virginia is committed to improving the treatment and care of Virginians with traumatic brain injury and spinal cord injuries. Funds are available to Virginia-based organizations, institutions and researchers to address the needs of people with acquired neurotrauma through the Commonwealth Neurotrauma Initiative (CNI) Trust Fund, which is administered by a governor-appointed board and staffed by the Department for Aging and Rehabilitative Services (DARS). CNI Trust Fund Advisory Board disburses CNI funds through alternating grant cycles seeking either research proposals or innovative community-based rehabilitation programs. This RFP # __ is soliciting proposals for the development, expansion, evaluation, or improvement of community-based rehabilitative programs and services for people with traumatic spinal cord or traumatic brain injury. While the Commonwealth Neurotrauma Initiative (CNI) Trust Fund Board accepts all proposals meeting the general guidelines and regulations contained in this RFP, it will prioritize proposals that address health equity for individuals with spinal cord and traumatic brain injury, whole health wellness for individuals with spinal cord and traumatic brain injury, or innovative practices that increase competitive integrated employment for individuals with brain injury.
  • Proposal Prep/Submission : a. Project Timeframe: All projects must include a proposed timeframe for the implementation of project activities, as well as the total length of time for which funds are requested (ranging from one to three years); b. Organizational Capacity: Information about the Offeror’s organization, as well as the organization’s experience / expertise to provide the proposed services described herein. Describe how the program will use new and existing collaborations with other organizations and service providers, consumer groups, employers, state agencies, and other funding sources, as appropriate. c. Sustainability Plan: Describe the plan to sustain the project after CNI funding ends, with specific strategies and a timeline to continue project activities following the end of grant funding. (Note: The Commonwealth Neurotrauma Initiative Trust Fund does not provide long-term or ongoing funding for programs or services. Funding is allocated for a period of one to three years and is intended to serve as start-up or seed money to develop, expand, or improve community-based rehabilitative programs / services
  • Proposal Prep/Submission : Budget Narrative/Budget Justification (not to exceed four (4) pages) a. Prepare a budget for each year of the contract period using the budget template using the template included in ATTACHMENT Budget of this document The budget should include individual line items and estimated expenditures per line item, projected as needed for accomplishing program goals and activities. b. Provide a narrative justification of the need for funds to carry out specific contract activities. Please note that all costs and income sources allocated to the program, including state, federal, local (county/city/town), and other public or private funds should be included. c. When preparing the project budget for proposal submission, the Offeror should, and should adhere to the following: i. Funds awarded through this RFP may be used to cover allowable costs for the project design, including: 1. full or part-time staff in support of project activities; 2. equipment and supplies necessary to carry out project activities; 3. consultation, technical assistance, and staff training related to the project; 4. rent or lease of space needed to conduct project activities; 5. renovation or modification of physical space to support project activities (supported by documented need and pre-approved by Purchasing Agency); 6. administrative or indirect costs that do not exceed 10% of the amount of total direct expenses, and which are justified and explained in the budget narrative. All administrative or indirect costs must be justified and explained in the budget narrative; 7. other direct and documented costs directly related to the project. ii. Funds awarded through this RFP may not be used for: 1. purchase or construction of new buildings; 2. renovation or modification to a facility not directly needed to support project activities; and 3. administrative or indirect costs exceeding 10% of total funding, unless expressly approved by the CNI Advisory Board. All administrative or indirect costs must be justified and explained in the budget narrative. d. Summarize the planned utilization of state-certified small businesses and businesses owned by women and minorities (SWAM utilization) if awarded funding under through this RFP. This is a requirement for all prime contracts in excess of $100,000 unless no subcontracting opportunities exist. See[A1] Pages 19-20, Attachment C: Supplier Diversity & Small Business Subcontracting Plan. e. Include a signed statement affirming that the Offeror accepts section VII: General Terms and Conditions and section VIII: Special Terms and Conditions.
  • Evaluation and Award Criteria : Proposals shall be evaluated by reviewers at the Department for Aging and Rehabilitative Services and Commonwealth Neurotrauma Initiative Advisory Board using the following criteria: Evaluation Criteria Possible Points Project Narrative · Purpose and Significant of Program (5 points) · Need for Program / Services (5 points) · Program Goals and Objectives (15 points) · Outcomes Measurement System (15 points) · Project Timeframe (5 points) · Organizational Capacity (5 points) · Sustainability Plan (10 points) 60 Budget/Budget Justification (points shall be awarded based on the formula in the COV APSPM) 20 Small Business Subcontracting Plan 20 Total 100
  • Reporting and Delivery : 1. Signature[A1] [A2] / Submission. A legally authorized official of the Offeror’s organization shall sign all monthly, quarterly, and annual financial, program / progress, and other required or requested reports. The Purchasing Agency reserves the right to change the format, content, and frequency of any monthly, quarterly, or annual reports as it deems necessary and appropriate. All reports should be via email to the CNI Program Specialist. Information specific to how to submit reports will be provided when contracts are awarded. 2. Reports. The Contractor shall submit regular reports as listed below. A schedule of report dates will be provided to all new awardees by the CNI Program Specialist once contracts are awarded. The next quarter’s payment allotment shall not be released to a Contractor until all required reports are received by DARS. a. Program Narrative Report: The Contractor shall submit a report that describes activities and progress achieved towards contract objectives and goals, as well as highlighting any notable activities, events, or challenges, every six (6) months. b. Financial Report: The Contractor shall submit a quarterly financial spreadsheet expenditure report according to the schedule provided by the CNI Program Specialist. The financial expenditure report shall include a Microsoft Excel spreadsheet containing the Contractor’s approved line item budget and the quarter’s expenditures for each line item. The specific format and content of the financial report shall be provided by the CNI Program Specialist prior to submission of the first required expenditure report. The Purchasing Agency reserves the right to change the format and content of the financial reports as it deems appropriate. c. d. SWaM Utilization Report (Attachment B): The[A3] Contractor shall submit a SWaM Utilization Report (Attachment B) that includes the actual dollars spent with small businesses and businesses owned by women and minorities during the reporting period. At a minimum, the report shall include, for each firm contracted with and for each such business class (i.e., small, women-owned, minority-owned), a comparison of the total actual dollars spent on this contract with the planned involvement of the firm and business class as specified in the proposal, and the actual percent of the total estimated contract value. Information regarding certified “SWAM” businesses is available at www.eVA.state.va.us. e. Final Report. The Contractor shall submit Final Report within sixty (60) days of the end of the contract. The report shall include an accounting of cumulative financial expenditures by line item for the contract, as well as a cumulative program progress report describing contract activities and achievement of contract goals and objectives during the contract. If a No Cost Extension has been granted, the Contractor must continue to provide quarterly financial and program narrative reports. The Final Report will then be required within sixty (60) days of the end of the No Cost Extension.
  • 04/19/22: Pre-Proposal Conference
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